Document automation (also called document assembly) is the design of systems and workflows that assist in the establishment of digital documents. Included in these are logic-centered systems using segments of preexisting documents or information to be integrated into new files. This procedure is progressively used within specific groups to assemble letters, contracts and legal instruments. Document automation systems can also be used to automate information featured within a series of files, variable and conditional documents.

Automation systems allow businesses to reduce data entries and the time spent proof-reading documents, and minimize the risks related to human error. Added advantages include: savings in terms of time and money due to reduced paper-handling, file-loading, storage, distribution, postage/delivery, facsimiles, waste, work and phone.

Record Modelling is an Important Part of Record Automation.

Record modelling examines the basic arrangement in files. It looks at the arrangement in content rather than the arrangement in file formatting which is the classic domain of word-processing tools. Since file content is frequently viewed as the temporary effect of a creative process, the art of file modelling is still in its initial stage of development. Most file modelling comes in a types of file templates evidenced most generally as word-processing documents, refillable PDF types and now XML templates. The specific strength of XML in this context is the way it can form document elements in a tree-like arrangement, and its distinct separation of content and fashion.

Automated Document Management Software

Supplemental reading – http://en.wikipedia.org/wiki/Document_modelling