File management is among the oldest of the content management areas – and basically comes from the need to manage ever-growing transactions of management information being produced within organizations.
In an environment where only hard copies of information existed – there is obviously and consistently a physical limit to the total amount of information that could be stored and retrieved. It could be claimed that Microsoft with the debut of MS Office and the release of MS windows has enabled users to surpass this physical limit. And with the intensified increase in information that has resulted, document management software has become a basic part of all organizations as they seek to handle the great deal of quantity of information being managed.
Defining Document Management System
At the simplest level – all users who possess a PC who establishes folders into it, can save word documents, PDFs, PowerPoint presentations, Excel spreadsheets etc. These capabilities efficiently create a fundamental document folder arrangement enabling these users to easily save, retrieve and expire file content. The distinction between that supplied by Document Management System vendors and this sort of file management is efficiently the scale of whatever will be handled.
Document administration systems are made on the basis around which entire organizations could handle the generation, storage, retrieval and expiry of information stored as records. Unlike a file structure on your PC, a Document management system revolves around a centralized repository that is used to handle the storage of any type of information which could be of value to an organization and safeguards exactly the same against loss.
As content stored within a Document management system is ordinarily self contained , a well-developed document administration system helps promotes and facilitates the finding and sharing of inter-active and inter-agency information.
Added reading http://www.contentmanager.eu.com/index.htm